Procedural Guidelines for submission of Application:

NGOs applying for FNGO grant must fulfill the following eligibility criteria. The criteria have been grouped into four sections. These are criteria for Registration, Experience, Assets and Jurisdiction.

Registration:

• NGO should be registered under the Indian Societies Registration Act/ Indian    Trust    Act/    Indian Religious and Charitable Act /Company Act or their State    counterparts    for a    minimum of two years.

Experience:

• Proven experience of working for two years in Health & Family Welfare and in    social    sector (eg. education, women's empowerment, rural development).

• Preferably implemented a field project in Health and Reproductive and Child    Health    (RCH).

• Scale of operation during the previous two years should be comparable to the    funding    sought.

• Field presence for at least two years in the geographical area for which it is    seeking    a    grant.

• Experience in capacity building, organizing training in gender and other social    sectors is    preferred.

• An NGO blacklisted or placed under funding restriction by any Ministry or    Department of    the Government of India (GOI), respective State Government    or    CAPART is not eligible    for applying under the scheme.

Assets:

• Minimum fixed assets of Rs 1 lakh in the name of the NGO, in the form of land    and/    or    building. This should be reflected in the latest audited balance    sheet of the    NGO and    should be retained by it during the length of the    project.

• The NGO has office premises in the district/ block where it wants to operate.

Jurisdiction:

• Jurisdiction of FNGOs is linked to the service area of the health sub center.

• Field NGOs are expected to provide RCH service delivery in the un- served and    under    served areas.

Process Guidelines for Selection, Funds Release and Monitoring

Selection of FNGOs:

NGOs who wish to apply for the FNGO grant must fulfill the eligibility criteria as mentioned above. A transparent and participatory process of selection is followed for identifying suitable NGOs for implementing projects under the Scheme.

1. MNGO undertakes field visits, to identify under served and un-served areas in     the district, in consultation with the District RCH officer.

2. MNGO calls for applications from NGOs through open advertisement based on     eligibility criteria.

3. MNGO screens applications. Based on scrutiny of documents and field visit the     MNGO identifies suitable FNGOs.

4. MNGO provides orientation to selected FNGOs on baseline and/or Community     Needs Assessment (CNA). MNGO orients FNGOs on how to develop a project     proposal.

5. MNGOs provide input and guidance to FNGOs in carrying out the baseline     and/or CNA in the identified geographical areas. (See Part 4 for Checklist)

6. FNGOs submit to MNGO project proposals thus developed.

7. District RCH/FW Officer convenes the meeting of the District NGO Committee     for approval of FNGO project proposals.

Duration of Grant:

The FNGOs work for a period of three years. The project is evaluated annually by the MNGO.

Funds Flow:

• Funds flow from MNGOs to FNGOs. MNGO disburses grants in the following     stages:

• 1st release - for a period of 18 months

• 2nd release- next 12 months and based on favorable report by the MNGO and    utilization certificate (UC) for the first 12 months or the end of the financial year    whichever is earlier.

• 3rd release- for a period 4 months and based on the Utilization Certificate (UC)    of    the    next 12 months and supported by report from MNGO.

• 4th release**- The final grant of 2 months is released on receiving completed    UC    and    audited statement of accounts along with project completion    report.

The FNGO claims reimbursement of the last installment after submission of the final reports.

• FNGOs submit quarterly reports (financial and performance) to the MNGO with    copies to    the District RCH Society.

• MNGO conducts monthly monitoring visits to the FNGOs.

Performance Indicators:

Retention of grant and funds release is based on performance of the NGO.

• The FNGO identifies output level indicators when submitting its proposals to     the    MNGO.    These are identified in consultation with the corresponding tier     of Family    Welfare    Administration and related sectors of Social     Development.

• A baseline survey is conducted by the FNGO before the start of any activity in    the    project area. An end line survey is also conducted to assess the    improvements in    service delivery in the area of intervention.

• The FNGO is able to demonstrate qualitative and quantitative improvement in    meeting    the RCH needs of the community in the project area.

• The MNGO assesses progress of FNGO against a cluster of service delivery    indicators    selected by the FNGOs.