A decentralized and participatory approach is adopted in the management and implementation of the SNGO Scheme. The SNGO guidelines are provided to ensure accountability at all levels. These guidelines are applicable within the Institutional framework as laid out below.

GOI:

Government of India provides support through policy guidelines, approvals and release of funds to State RCH Society. Grants-in-Aid Committee, (GIAC) approves the project recommended by the state RCH society. The committee is chaired by the Secretary, Family Welfare and has representation of Financial Advisor and Planning Commission

Regional Director (RD):

• Receive all applications along with letter of interest and concept paper from NGO    applicants and conduct Pre Scrutiny of all applications, based on checklist

• Provide the collated information on the NGO applications to the state RCH society    and convene the meeting of the State NGO Committee till the NGO coordinator is    identified and placed.

• Participate in the review of applications as a member of the state RCH society.

• Undertake field visits if required and submit tour reports to State Secretary (FW) &    AC (NGO) GOI.

Regional Resource Centres (RRCs):

RRCs provide ongoing technical support to the implementation of the scheme through training, information sharing, documentation of best practices, liaison with the state government and updating database on RCH issues.

This is expected to complement the technical support decisions made by the state RCH society.

Apex Resource Cell (ARC): Located with in the NGO division, the ARC will coordinate the activities of all the RRCs, manage budgets, and facilitate RRC coordination and interaction with state governments.

State level:

State RCH Society:

The State RCH Society constitutes a technical NGO Committee, called the State NGO Committee and ensures the placement of State NGO Coordinator. From identification of SNGOs, placing SNGO proposals for final approval by GOI, fund disbursement, capacity building, training, monitoring to evaluation, is the responsibility of the State RCH society.

The State NGO Coordinator convenes the meeting of the State NGO committee, chaired by the Secretary (FW) or his nominee. Till the time the NGO coordinator is identified and gets placed, the Regional Director convenes the State NGO committee meeting. The presence of GoI representative, RD and State NGO Coordinator is mandatory. The RRC and Director (FW) are also members of the Committee.

For review of applications:

• On receiving the pre-scrutiny/desk review reports from the RD's office, the State    NGO Committee convenes a meeting for review of NGO applications and prepares    agenda.

• Invite Secretary (FW) and other members of the committee.

• Prepare minutes and decision taken. Communicate the same to GOI and respective    NGOs.

The primary responsibilities of the State NGO Committee are:

• Identification of SNGOs and placing SNGO proposals for approval of GOI.

• Release of grant -in -aid as per agreement.

• Monitoring of SNGOs.

• Organize meetings to review the SNGO performance from time to time and ensure    timely release of funds.

• Commission SNGO Evaluation through external evaluating agency.

• Send utilization certificates to GOI.

• Act as arbitrator in case of dispute.

State NGO Coordinator:

• The full time NGO coordinator is responsible for management of the DoFW    supported NGO schemes, including the SNGO Scheme.

• The roles and responsibilities of the NGO coordinator are one of liaising,    coordinating and supporting the SNGOs.

• Towards this, the coordinator works closely with the State RCH society,    communicates government RCH and health policies to SNGOs, undertakes periodic    field visits, develops terms of reference and participates in the evaluations,    ensures timely submission of reports by the SNGOs, timely release of funds and    maintains necessary records.

• The State NGO Coordinator functions as a coordination point between the SNGOs    and the RRCs and other technical resource institutes for meeting the technical    needs of the NGOs under the SNGO Scheme.

• The State NGO coordinator is a part of the State RCH Society, and reports to    Secretary (Family Welfare).

District RCH Society:

• The District RCH Society constitutes a technical committee called the District NGO    Committee, for providing feed back to the state RCH Society on SNGO performance    as required. The District RCH/FW officer convenes the meeting of the District NGO    Committee to be chaired by the District RCH Officer. Other members include, State    NGO Coordinator, RRC representative, MO, PHC, ANMs of the concerned project    area and an NGO (who is not grantee) nominated by the district collector.

Functions:

- Reviews SNGO projects and recommends to state RCH Society.

- Facilitate the signing of MOU between the SNGO and the District RCH Society.

- Send the signed MOU to State RCH Society for release of funds and inform GoI.

Appraisal and Evaluating Agencies:

The Regional resource centers conduct the filed appraisals prior to SNGO selection There is a panel of identified and trained evaluating agencies at the regional and state levels that conduct the subsequent mid term and final evaluations. The state can request any of these agencies to evaluate the SNGO project. The agencies also obtain feedback from the State RCH Society and the District RCH Society on the SNGO projects.

Inter-Departmental Linkages:

Service NGOs are expected to liaise with, as well as complement and supplement the Government work at the District and Block levels. Service NGOs liaise with PRIs at appropriate levels, for sharing information, orienting the elected members in RCH and planning for activities in sectors requiring extension of services. Service NGOs are expected to work with diverse networks at the local level. These could include self-help groups, DWCRA groups, Mahila Swasthya Sanghas, programmes like Mahila Samakhya, Swa Shakti and youth groups such as Nehru Yuvak Kendras.